Mawiloa coordinates the work
The strategy. The people.
The intelligence.
For Your Portfolio
Command Center for Multi-Entity Operators
Tailored to small PE firms, holding companies, and serial founders who need one pane of glass across every business they run.
Mawiloa replaces the fragmented toolkit — separate spreadsheets, scattered dashboards, disconnected Slack channels — with a single, secure command center. Each entity in your portfolio gets isolated workspace infrastructure while you maintain a consolidated executive view. Our milestone and exception system surfaces only what needs your attention, freeing you to focus on strategic decisions rather than operational firefighting.
Multi-Entity Dashboard
A single command center showing status, active projects, and flagged items across every company in your portfolio.
Centralized P&L Oversight
Real-time financial snapshots per entity. Budget variance alerts, expense categorization, and consolidated reporting.
Cross-Entity Coordination
Dedicated operations layer that sits between the principal and portfolio companies. One executive summary, one source of truth.
Isolated Workspaces
Strict data isolation between entities via multi-tenant infrastructure. Each portfolio company operates independently under one parent view.
Milestone & Exception System
Automated flags when a project falls behind, exceeds budget, or produces anomalous output. We surface the exception; you make the call.
Quarterly Strategic Reviews
Institutional-grade portfolio reviews with defined deliverables: weekly operating summaries, milestone tracking, and strategy calibrations.
For Your Business
Management as a Service
Full operational depth for single-company operators who want friction-free execution without building massive internal overhead.
Whether you run a single high-growth company or a collection of independent ventures, Mawiloa provides the operational backbone you need to execute without friction. Our platform combines project and task management, time and billing tracking, contract and invoice generation, vendor procurement, financial operations, and client portal management into one cohesive workspace. Every feature is designed to reduce administrative overhead and accelerate delivery.
Project & Task Management
Create and manage projects with seamless task assignment, prioritization, and progress tracking across your entire operation.
Time & Billing Tracking
Monitor time spent on tasks and projects, enabling accurate billing, payroll processing, and productivity analysis.
Contracts & Invoicing
Create, store, and manage contracts seamlessly. Generate estimates and invoices with integrated payment gateways.
Client Portals
Dedicated client portals with secure communication, document sharing, and real-time project status visibility.
Vendor & Partner Management
Maintain a directory of vendors per project, track engagements, and manage the full procurement lifecycle.
Financial Operations
Track expenses, manage budgets, and generate financial reports. Full AP/AR with Stripe-powered payment processing.
Workforce Registry
A unified roster of every team member with capacity status, current assignments, and output history per project.
Workspace Management
Organize projects, teams, and clients into isolated workspaces with granular access controls and role-based permissions.
For Your Workforce
The Blended Workforce Engine
The ultimate differentiator. AI agents treated as accountable team members alongside humans, with structured handoff protocols and approval chains.
The blended workforce is Mawiloa's core innovation. Rather than treating AI agents as external tools or simple automations, we register them as first-class team members with defined roles, capabilities, and accountability. A human defines the task brief, an AI agent executes the first draft, a review agent checks for quality, and a human manager signs off — all routed through structured, auditable workflows. This approach scales output without sacrificing oversight, and every handoff is tracked in the registry alongside human assignments.
Human Brief Builder
A structured tool for defining the goal, constraints, output format, and reviewer for every task.
AI Agent Task Queue
Tasks routed to AI agents with prompt templates, output schemas, and capability tags.
HITL Review Gate
Human-in-the-Loop approval checkpoints. AI outputs route to a manager's queue before progressing downstream.
Workforce Registry
5 MembersHumans and AI agents, side by side as assignable resources
Alex Chen
Operations Lead
Writer Agent v3
Content Generation · GPT-4o
Sarah Mitchell
Financial Analyst
Analyst Agent
Variance Analysis · Claude Opus
Review Agent
Output Quality Gate · GPT-4o
The Ecosystem
Proof in Production
We don't just sell this platform. We run our entire firm on it. Every metric below is live data from our internal portfolio operations.
5
Active Projects
12
AI Agents
2,847
Tasks Completed
94%
On-Time Delivery
Our Live Portfolio
Private ProjectsOperand
OperationsAI-augmented due diligence and deal flow management platform for investment professionals.
Nexus Core
ComplianceCentralized compliance, governance, and regulatory reporting infrastructure for multi-entity operations.
Vantage
IntelligenceStrategic market intelligence and competitive analysis engine with real-time signal detection.
Atlas
PlanningCross-portfolio resource allocation and capacity planning system with predictive modeling.
Portfolio Alpha
CoreFlagship portfolio operations hub tracking all investments, milestones, and entity performance.
“The portfolio is the product demo, and the product demo is the portfolio.”
Pricing
MaaS Software Tiers
Self-serve access to the Mawiloa platform. Start free, scale as you grow.
Starter
Single company workspace for small teams getting started.
- Core project & task management
- Standard human team registry
- Up to 2 active projects
- Basic billing & invoicing
- Community support
Growth
Multi-workspace management for growing operations.
- Everything in Starter
- Multi-workspace node mapping
- Full financial suite
- AI agent seats (up to 5)
- Standard HITL workflow gates
- Priority support
Enterprise
Full institutional-grade platform for complex organizations.
- Everything in Growth
- White-labeled dashboards
- Unlimited workspaces
- Unlimited AI agent routing
- Custom API integrations
- Dedicated account manager
- SSO & advanced security
Full Feature Comparison
Managed Operations
High-ACV Services Layer
Transform Mawiloa from a tool into an indispensable operational utility. Pricing is a monthly retainer with scope defined by entities, projects, and workforce members under management.
Coordinator
Mawiloa pairs you with an expert Operations Coordinator who manages the platform on your behalf.
- Single company or portfolio (up to 3 projects)
- Standard operations rhythm
- Weekly standups & reporting
- Workflow design & management
- Milestone & exception monitoring
- Monthly financial snapshots
Portfolio
Full institutional-grade multi-company portfolio management with dedicated coordinator team.
- Multi-entity (up to 7 entities)
- Dedicated coordinator team
- Biweekly sprint reviews
- Quarterly strategic reviews
- Cross-entity P&L consolidation
- Custom reporting & analytics
- AI workforce coordination add-on available
All managed tiers require an annual commitment with monthly billing. Quarterly off-ramps available at a pricing premium.
AI-Forward Add-On: Available to any managed tier — add Human-in-the-Loop coordination for clients deploying AI agents.
Ready to align your strategy, people, and intelligence?
Mawiloa is currently in private beta. Request early access and we'll schedule a discovery call to assess if there's a fit.
FAQ
Frequently Asked Questions
Everything you need to know about Mawiloa